Standard Approved Uses 

The auditorium is a versatile space suitable for various internal events, including:

• Musical performances by student and community groups sponsored by the college 
• Speeches, Guest Lectures, and presentations by student and employee organizations and clubs 
• Simple theatrical productions produced by internal groups 
• Film screenings 
• Panel discussions 
• Internal ceremonies 
• Classes with a specific need for an auditorium-style project/presentation

Policies 

By requesting use of the auditorium and submitting the request form, you agree to the policies described below:

• Chairs are on racks backstage for your use. For equipment other than chairs and music stands, contact facilities.  
• You are responsible for making your own arrangements with IT for sound, computer, and projection (see below). 
• Be careful when moving chairs and other equipment. Lift equipment rather than dragging to prevent scratching the floor.  
• No drilling or nailing into the floor. All equipment, set pieces, etc., should either be on wheels or carried into place; items placed on the stage must not cause damage to the stage floor. 
• Help to ensure food and drink do not come into the auditorium. Presenters/performers may have water in a capped container.  
• Clear the stage of all equipment and chairs used during the event (except for microphones and the teaching station provided by IT services or furniture provided by facilities) and return it to its designated storage area. 
• Remove any programs, trash, etc., that may be left in the seating area or on the stage. 
• Turn off lights when finished (instructions will be provided). 
• Return all music equipment to their designated storage area. 
• Do not try to move the side sound shells. 
• Wind musicians should use a rag on the floor to collect their condensation. 
• Avoid putting music cases, etc., across the arms of the auditorium seating.  
• If your group is large and needs a green room, reserve the classroom across from the auditorium (LB 1108). A key to this classroom can be checked out from the security office. 
• In the backstage areas, keep all equipment, cases, etc., at least two inches from the walls. 
• All items brought into the auditorium must be removed at the agreed-upon time.  
• Requests for music equipment must be approved by the AHSS Division.

After Your Reservation is Approved 

IT Services 

The current IT package includes 10-12 pre-set lighting options, microphones, and projector usage controlled by a backstage panel. College IT personnel will ensure the requested equipment is in place and an employee from the Events and Rentals office will demonstrate how to operate the lighting system. They may not be present during your event. This usage is free to internal organizations.

Submit a work order for IT services as described below:

1. Go to the IT page on the college website (from the Employees page, go to the “Web and IT Services” box 
2. Click on “IT Services” then click on the IT Help Desk button 
3. Click on “Submit a Help Desk Ticket Request” 
4. Click on the “Enter a New Ticket” panel, this should open a window with a list of all services 
5. Click on “Request Tech Support for Event”  
6. Complete the form and submit

Notice Regarding the Lighting System 

Currently the lighting system isn’t fully operational. When it becomes operational, there will be a charge for lighting services that require changing/adjusting the light fixtures (and returning them to their original setting), creating a specific lighting program for a show, or any other work that requires an employee be present and in the control booth during your event. We hope to have this option available by Winter Quarter 2025.